Full Focus - tasks which I need uninterrupted time and concentration to complete.This insight led me to categorize my tasks into the following contexts: Tasks such as "Write new blog post" and "Update credit card mailing address" are both something I need to do while at my computer but require vastly different levels of energy and time to complete. But after re-reading Getting Things Done last year, I came to the realization that most of my tasks are bounded not by what tools I have available, but by my energy level. Things like "Mac", "Phone", "Home", and "Work". I used to go with standard run-of-the-mill contexts that related to the specific tools I needed at hand to complete a task. One of the most significant changes I've made is how I approach my contexts. I've found it's best to keep as flat a hierarchy as possible. Folders within folders just lead to a world of hurt and cognitive load. One rule of thumb I've learned the hard way is to never nest folders. As you'll see in the next section, each of the items on my travel packing list are assigned to a context of the store where I'll need to buy them if they're disposable. Now, I have a standard list of everything I need to pack that I can confidently go through before each trip. I used to worry every time I walked out the door to catch a flight that I had forgotten something. Travel Packing List: This is a great idea I read somewhere else online.I've eliminated most of the chance of error by using this project as a simple checklist for each step. New App Release: Every time I release a new version of one of my apps, there's a concrete fourteen step process to ensure everything goes smoothly.The two template examples in this screenshot: Then, whenever that project occurs, I can drag a copy of it into one of my active folders. Instead of recreating the project from scratch each time, I create it one time and place it on hold. These are projects that have many steps and frequently repeat. The final folder is for template projects. I also know they won't be forgotten as they show up automatically at set intervals during my OmniFocus review. Grouping them into one location helps my sanity. I was tired of them littering my other project views, even being on-hold. First, you'll see that I've moved all of my Someday/Maybe/Tickler projects into one folder. The second and third additional folders are special.
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Feel free to let things land wherever makes sense to you. Don't feel like everything has to fit into a neat, pre-existing category. And that's one of the key lessons I've learned as my use of OmniFocus has evolved.
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I could have kept them under my "Freelance" folder since they technically are a side-project, but that felt wrong as writing is such a different beast than software development. It's a large enough task that I needed to break it down into multiple projects.
The first one, "Photo Book", is for the book I'm writing. What's different, however, are the three additional folders I've added to the bottom. Other than the different job, that's pretty much how things were four years ago. Similar to what I described four years ago, the majority of my projects are sorted into three folders which represent the three primary areas of responsibility in my life: I'm going to break this post down into three sections: I figure it's time to show how my workflow with OmniFocus has evolved to take on the added responsibility in my life. I've had my first child, taken on a more demanding full-time job, and watched my side business grow into it's own full-time operation. Those areas have all grown rapidly since then. Perhaps the best compliment I can give the app, is that it's always managed to be exactly what I needed it to be at any given moment.įour years ago, I wrote a long post about how I used OmniFocus to manage the three areas of responsibility in my life: personal, work, and freelance. Over those many years, my life has changed in countless ways, and with it, so has the way I use OmniFocus. I've been using OmniFocus since the Kinkless days.
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